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Aunt Ann’s In-House Staffing’s Client
Location: Mountain View CA
Job Type: Full Time
Category: Private Office
Position: Executive Personal Assistant For Real Estate Office
Schedule: See below
Salary Amount or Range: $120-$130 DOE plus full medical and 401k
Children: n/a
Pets: dog
Bay Area Region: South Peninsula
Description
We are seeking a high-level, sophisticated Executive Personal Assistant (EPA) to support a prominent, high-energy Real Estate professional based in Los Altos/Mountain View. This not a typical 9-to-5 desk job; it is a dynamic, “right-hand” role that requires a blend of administrative mastery, household logistics, and field support.
The client is a visionary and a “people person” who thrives in the field but needs a structured, tech-savvy partner to act as the “calm to his storm.” You will be the bridge between his high-speed creative energy and the organized execution required to keep his business and personal life running seamlessly.
Core Responsibilities
Executive & Business Support
- Calendar & Communication: Manage a complex, ever-changing diary. Handle high-volume emailing and ensure client is prepared for all appointments.
- Field Support: Accompany client to property listings. Take detailed notes (e.g., “5 bed, 3 bath, agent names”), capture data, and ensure it is funneled back to the office team immediately.
- Financial Management: Oversee personal and business finances, including QuickBooks entry, bill paying, mail organization, and tracking receipts for project budgets
- Administrative Tech: Act as the “Siri/ChatGPT” of the operation—utilizing technology to create efficiencies for a principal who prefers verbal instruction over manual data entry.
House & Lifestyle Management
- Property Logistics: Manage vendors, meet contractors at the home, and handle errands (e.g., sourcing a last minute chandeliers from Home Depot for a new listing).
- The “Step Ahead” Service: Anticipate needs before they are voiced. This includes having umbrellas ready for rain, shoe covers for home showings, healthy snacks for clients’ children, and ensuring the car/home office is pristine.
- Personal Care: Support with personal tasks including dog walking, mail sorting, and sensitive life transitions (taxes, estate organization, etc.).
The Ideal Candidate
- The Personality: You are polished, articulate, and professional. You understand the “quiet luxury” of service—knowing when to step in and when to remain in the background. You are a “will over skill” individual with a relentless “how can I help?” attitude.
- The “Calm”: The client works at a fast pace. You must be unshakeable, providing a grounded presence
- The “Tech-Forward” Organizer: While client is not tech-heavy, you must be. High proficiency in Microsoft Office, QuickBooks, and modern AI/productivity tools is essential to keep him organized.
- The Flexibility: Real Estate moves fastest on the weekends. You must be available to work Saturdays and Sundays with flexibility in schedule during the week.
Requirements
- Experience: Proven experience as a PA, EA, ideally supporting a high-net-worth individual or a busy real estate executive.
- Disposition: Extreme customer-service orientation. You believe “the client is always right” and take pride in making someone else’s day run smoothly.
- Logistics: Must have a reliable vehicle and a clean driving record
- Values: High integrity and a desire for a long-term “work family” fit.
Benefits
- Competitive Salary
- Health Insurance
- 401k Retirement Plan
- 2 Weeks PTO, paid sick days
- A supportive team environment that takes pride in excellence and mutual respect.