Full-Time Estate Manager in Burlingame – FILLED

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Aunt Ann’s In-House Staffing’s Client
Location: Burlingame CA
Job Type: Full Time
Category: Estate Staff
Position: Full-Time Estate Manager in Burlingame
Schedule: Typically 40-50 hours per week, occasional weekends
Salary Amount or Range: $250k per year, plus discretionary bonus and full health benefits: medical, dental and vision
Children: 3 children
Pets:
Bay Area Region: Mid Peninsula

Description

A family of five is seeking a highly experienced Estate Manager. One principal works from home 50% of the time, other works from home full time. This is a fully staffed, business casial household with a focus on high-quality service and team-oriented staff culture. The position is fully on-site 5 days a week with monthly travel to Napa/Sonoma. Family office is located in San Mateo county.

The EM must be tech savvy, discrete, detail-oriented, and have a minimum of 5 years’ experience in estate management and overseeing household staff.

Experience Requirements

• Minimum 5 years of experience working as an Estate Manager in a private home with excellent verifiable references

Educational Requirements

• Fluency in English

Qualifications

• Minimum 5 years of experience managing household staff
• Fully COVID vaccinated
• Valid driver with clean driving record
• Comfortable with mobile apps (payroll, expensify, task checklist, ) and Google Suite
• Familiar with privacy and security protocols
• Detail oriented

Responsibilities

• Manage household staff of 9 people: nannies, housekeepers/houseman, family assistant and chef
  • Provide feedback with regular one-on-one meetings and performance reviews
  • Communicate upcoming events and travel
  • Manage shift schedules and approve vacation time requests
  • Maintain a team-oriented culture
• Property Management
  • Main house plus guest house: gardens, pool, plus routine maintenance and light construction
  • Vacation property in Napa/Sonoma (monthly site visit)
• Backoffice
  • Confirm bi-weekly payroll with outside accountants
  • Keep track of NDAs and vendor agreements with contractors
  • Verify weekly expense reports
  • Implement security and COVID testing protocols as needed
• Coordination
  • Manage task lists with family assistant, houseman and nannies
  • Track projects with outside vendors
  • Check principals’ Google Calendars for work-related travel
  • Coordinate on-site events: birthday parties, holiday parties, etc.

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