Personal Assistant – Household Manager for young family in Los Altos Hills – FILLED

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Aunt Ann’s In-House Staffing’s Client
Location: Los Altos Hills CA
Job Type: Full Time
Category: Household
Position: Personal Assistant – Household Manager for young family in Los Altos Hills
Schedule: Monday to Friday availability
Salary Amount or Range: $130k Salaried
Children: household has small children
Pets: n/a
Bay Area Region:

Description

This is a great opportunity for a family assistant- personal assistant who is seeking a growth opportunity and wants to move into a position as a Personal Assistant- Household Manager.

Our clients have a very busy business lifestyle and 3 young children. They are seeking to hire their first Personal Assistant- Household Manager and seek a person with 3 to 5 years experience supporting a growing family.

The personal assistant should be able to work on site and remotely . Must be an expert using Google Gmail and Google docs and should be able to coordinate schedules with Principals EA as well as set up and manage household calendar.

Experience Requirements

• Must enjoy working in a household with small children
• Must be an expert in technology using primarily Google Calendar and Google Docs, and have competence in using other software platforms
• Must be able to legally work in the United States and have a valid drivers license with a personal vehicle available for work.

Educational Requirements

• Fluency in English
• College degree preferred

Qualifications

• Must be pro-active and anticipate needs of principle
• Should be comfortable documenting daily, weekly work progress reporting
• Should have experience working remotely and on site and offer 24/ 7 availability when
• Comfortable working remote and on-site

Responsibilities

Household Management Duties:

• Responsible for the day-to-day running of the property and residence to maintain both the interior and exterior care year round of the household.
• Scheduling and supervision of trades, vendors and seasonal maintenance contracts.
• Overseeing outside vendors and construction projects
• Managing and overseeing electronics and updating technology as needed
• Running of errands and grocery shopping.
• Managing pantry, and household inventories
• Vehicle management (cars, utility vehicles) . Booking Service, making sure cars are clean.
• Organize and assist family in packing and unpacking for travel.

Personal Assistant duties:

• Planning and assisting with regular family events and guest visits either working with Event Planner or on own
• Plan and coordinate seasonal wardrobe with Personal shopper
• Research locations and activities for family vacations coordinating with professional travel agency.
• Manage logistical daily schedule for family members and book appointments as needed
• Scheduling date nights and coordinating with EA to assure location and time . Research restaurants and offer choices to principal
• Manage the Family Calendar and coordinate with EA

Additional Duties could include:

• Regular work progress reporting, expense reporting and general close communication with principals including possible travel to meet the principles
• Driving principals and family to and from airport and prepping the residence for family guests
• Human Resource tasks related to the employment of housekeeper, cook, nanny and babysitters, )( ie. process time to payroll service)

Skills

• Proactive
• Excellent planner
• Excellent communication skills (verbal and written)
• Adaptable
• Research

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