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Aunt Ann's In-House Staffing

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Aunt Ann’s In-House Staffing’s Client
Los Altos Hills CA
Job Type:
Full Time
Category: Private Office
Position: Team-Oriented Estate Manager – Personal Assistant
Schedule: Monday to Friday; 7:30am-3:30pm (not required to work 24/7)
Salary Amount or Range: D.O.E.
Children: n/a
Pets: n/a
Bay Area Region:


A Los Altos based family is looking for a House Manager – Personal Assistant to join a great team of long-tenured, existing household staff. The ideal person for this job will be a detail-oriented & energetic person who loves organizing an office and home. The job would consist of working with & scheduling household vendors, organizing maintenance lists, and managing household inventory. Every day comes with new challenges – this team is looking for someone who is energetic and adaptable and gets along well with others.

This is a long-term employment opportunity.

Experience Requirements

  • 3 years minimum experience working in a private home with verifiable references
  • Property management experience preferred

Educational Requirements

  • Fluent in English (both written and verbal)
  • Bilingual Spanish is a plus, but not required.


  • Excellent writing skills
  • Computer skills – Word, Excel, Email, Google Docs/Sheets/Calendar, Emailing/Texting of photos (repair documentation) and Amazon ordering
  • Very detail oriented – Enjoys making lists & managing tasks of team, loves to organize, great follow up & follow through ability
  • Property Management experience a plus
  • Write thank you cards, instructions for vendors, update policies and procedures for households


  • Vendor Management
    • Scheduling & meeting with vendors who come to service equipment at the house, checking that projects are done well & in a timely manner
    • Walking grounds to check on landscape issues/email landscape team if issues are found
  • Managing Household Inventory
    • Amazon/product ordering, reconciliation of orders & returns management
    • Inventory management of household supplies
    • Ability to research online for products and check reviews of products
  • Management of Household Maintenance
    • Work with contractor on servicing list (i.e. grouting needed, appliance repair appointments, window washing, etc.)
    • No need to fix things, just need to create and manage a daily list, make sure work gets done quickly and regularly follow up with notes.
    • Organize car servicing (spreadsheets of repair schedule) for errand runner who takes cars in for regular servicing/repairs
  • Management of Household Paperwork; Personal Assistant
    • Scan/file and general office organization
    • Sort and open mail; help with general emailing and paperwork needs
  • General House Organization
    • Organize housekeeper, errand runner & maintenance man’s extra tasks to keep house organized inside and out
    • Ability to be hands on & work as teammate in cross-functional management role
    • Work with task binders to organize daily tasks/priorities for team
    • Unplanned daily miscellaneous tasks


  • Strong calendaring
  • Organization
  • Team-player
  • Detail-oriented

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