Team-Oriented Estate Manager – Personal Assistant – FILLED

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Aunt Ann’s In-House Staffing’s Client
Location: Los Altos Hills CA
Job Type: Full Time
Category: Estate Staff
Position: Team-Oriented Estate Manager – Personal Assistant
Schedule: Monday-Friday; 7:30am-3:30pm (not required to work 24/7)
Salary Amount or Range: D.O.E.
Children: n/a
Pets: n/a
Bay Area Region: South Peninsula

Description

A Los Altos based family is looking for a House Manager – Personal Assistant to join a great team of long-tenured, existing household staff. The ideal person for this job will be a detail-oriented & energetic person who loves organizing an office and home. The job would consist of working with & scheduling household vendors, organizing maintenance lists, and managing household inventory. Every day comes with new challenges – this team is looking for someone who is energetic and adaptable and gets along well with others.

This is a long-term employment opportunity.

Experience Requirements

• 3 years minimum experience working in a private home with verifiable references
• Property management experience preferred

Educational Requirements

• Fluent in English (both written and verbal)
• Bilingual Spanish is a plus but not required.

Qualifications

• Excellent writing skills
• Computer skills – Word, Excel, Email, Google Docs/Sheets/Calendar, Emailing/Texting of photos (repair documentation) and Amazon ordering
• Very detail oriented – Enjoys making lists & managing tasks of team, loves to organize, great follow up & follow through ability
• Property Management experience a plus
• Write thank you cards, instructions for vendors, update policies and procedures for households

Responsibilities

• Vendor Management
  • Scheduling & meeting with vendors who come to service equipment at the house, checking that projects are done well & in a timely manner
  • Walking grounds to check on landscape issues/email landscape team if issues are found
• Managing Household Inventory
  • Amazon/product ordering, reconciliation of orders & returns management
  • Inventory management of household supplies
  • Ability to research online for products and check reviews of products
• Management of Household Maintenance
  • Work with contractor on servicing list (i.e. grouting needed, appliance repair appointments, window washing, etc.)
  • No need to fix things, just need to create and manage a daily list, make sure work gets done quickly and regularly follow up with notes.
  • Organize car servicing (spreadsheets of repair schedule) for errand runner who takes cars in for regular servicing/repairs
• Management of Household Paperwork; Personal Assistant
  • Scan/file and general office organization
  • Sort and open mail; help with general emailing and paperwork needs

• General House Organization
  • Organize housekeeper, errand runner & maintenance man’s extra tasks to keep house organized inside and out
  • Ability to be hands on & work as teammate in cross-functional management role
  • Work with task binders to organize daily tasks/priorities for team
  • Unplanned daily miscellaneous tasks

Skills

• Strong calendaring
• Organization
• Team-player
• Detail-oriented

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